External School Operations supports and manages data processes and personnel responsible for maintaining and transmitting certain State-specified data elements to the State Student Information Repository System (SIRS). These reportable data directly impact State and Federal funding; school accountability determinations; student, teacher and principal growth scores. This department maintains compliance with State and Federal regulations while equally meets internal standards of practice related to Board of Education Policy and Superintendent’s Regulations.

These include:

• Implementing and monitoring policies and procedures that govern the collection of State data and information for the State’s accountability system related to student demographics, programs, and academic achievement.
• Monitoring submission of State data, ensuring timelines are met, and data are accurate and complete as per SIRS guidance.
• Facilitating data verification and certification processes with appropriate data owners/managers.
• Establishing and updating business rules that guide SED reportable data input.
• Reviewing electronic management systems for alignment to standards to meet the needs of the schools and to meet the changes in SED data reporting.
• Communicating data governance standards across departments.
• Training and support for front-end level users of the electronic management system. Particular attention/support/guidance is toward those responsible for SED reportable information.
• Audits and validates changes, updates, and verifies updated information in the district’s Student Management System.
• Facilitating all external data requests including agencies/entities that have an active memorandum of understanding with RCSD.
• Providing guidance and acting as a resource to Assistant Principals and Principals regarding DASA and SSEC student behavior reporting and coding.
• Providing data investigations and audits.
• Maintaining and reporting Charter School enrollment to Finance for reimbursement.